When planning an outdoor wedding or other important event, we envision our guests enjoying themselves under a beautiful blue sky, happy and comfortable with beverage in hand. What many hosts forget to consider is that assuming that the weather is going to cooperate with their perfect weather plans for the day of your event is a huge gamble. Hoping for favorable weather conditions is also incredibly stressful, as you are laser focused on weather forecasts for weeks leading up to your event date.
Experienced professional event planners will always advise their clients who are planning outdoor weddings and events that if there isn’t sufficient covered space at your venue or event location to comfortably host all your guests, then there needs to be a bullet-proof backup plan for where the event will be held in case of inclement or extreme weather.
Don’t Let Weather Ruin Your Perfect Day
Planning your dream outdoor wedding but worried about weather uncertainties? Don’t leave your special day to chance – let Event Rents provide the perfect tent solution to ensure your celebration goes off without a hitch, rain or shine.
Contact our experienced team today to explore tent options that will protect your guests while enhancing the beauty of your outdoor venue.
Three Key Factors to Consider When Renting a Tent for Your Outdoor Wedding or Special Event
It is your responsibility to make sure that your guests are comfortable and protected from the elements.
You may be laser focused on what type of food you are going to serve at your reception and what color your floral arrangements are, but are you also taking into consideration the health and enjoyment of your guests?
Bad weather on event day can mean many things. Direct sun beating down on guests during summer months, rain, snow, high winds and unseasonably cold temperatures can quickly become a health hazard for your guests and wedding vendors. Consider where your guests will be gathering at different times during your event: Wedding Ceremony, Cocktail Hour, Dining, Dancing later in the evening. Will your guests be comfortable and protected? You need to consider a reception with a tent appropriate for the entire event.
Failure to plan sufficiently for inclement weather may result in a ruined or canceled event.
Consider the sizable investment of money, time and effort that you have put into planning your event and how incredibly stressful and risky it is not to have a weather contingency plan in your back pocket. Picture what a single rain shower might do to your beautifully planned, open-air event setup. Incorporating tent rental plans into your event layout can give you peace of mind that no matter what type of weather happens on your big day, your carefully laid plans can continue without a hitch.
There are many different styles and sizes of tent options to consider.
Event Rents can help! As an experienced and professional tent rental company, the Event Rents Team will carefully gather key details about your event and will recommend the best style, size and shape of tent to best meet your event location, layout and budget needs. We offer the following styles of tents.
- Clear Top Tent
- Frame Tent – White Vinyl
- Sailcloth Tent (High-Peak with Center Poles)
- Pole Tent (High-Peak with Center Poles)
- Marquee (High-Peak with no Center Poles)
All styles of tents can be installed on grass, Clear Top, Frame and Marquee Tents can also be installed on concrete/pavement. Frame Tents can be installed with gorgeous, swishy white fabric ceiling liners. All styles of tents can be equipped with fabric leg drapes, different styles of lighting, tent sidewalls and thermostat-controlled heating.
Sometimes even strategically placed Market Umbrellas can be used strategically to create spots of shade for guests and food/beverage tables.
Umbrella Picture
Advance Planning is Key!
If you are planning an outdoor wedding or other event and are curious about how renting a tent can elevate your plans and give you the peace of mind knowing that your investment and guests will be protected, please reach out to one of our friendly and experienced Tent Rental Associates! It is never too early to start the planning process as event tents are often reserved more than a year before the event. More pictures, pricing and contact information available on our website for everything tent rental.
FAQ 1: Do I really need a tent for my outdoor wedding?
Yes, renting a tent for your outdoor wedding is highly recommended to protect your guests and vendors from unpredictable weather conditions such as rain, strong sun, wind, or cold temperatures. A tent ensures that your guests stay comfortable and safe throughout the ceremony, cocktail hour, outdoor reception, and dancing on your wedding day, regardless of the weather. It also serves as a reliable backup plan to avoid the risk of a ruined or canceled event due to bad weather.
FAQ 2: What types of tents are available for outdoor weddings?
There are several styles and sizes of tents available to suit your outdoor wedding needs. Some popular options include Clear Top Tents, Frame Tents (white vinyl), Sailcloth Tents (high-peak with center poles), Pole Tents (high-peak with center poles), and Marquee Tents (high-peak with no center poles). Selecting the right tent depends on your guest count, venue requirements, and aesthetic preferences. Many tents can be installed on grass or pavement and can be customized with fabric liners, lighting, sidewalls, and climate control options such as heating.
FAQ 3: When should I start planning and booking a wedding tent?
Advance planning is crucial. It is best to start the tent rental process as early as possible because tents are often reserved more than a year in advance, especially during peak wedding seasons. Your or your wedding planner can help coordinate with a reputable tent company to ensure you get the best tent style and size that matches your event layout, location, and budget.
FAQ 4: Can I customize my wedding tent with decor, lighting, and climate control?
Absolutely! Most wedding tent rentals offer extensive customization options. You can enhance the atmosphere with fabric ceiling liners, draped tent legs, various lighting styles, elegant sidewalls, and even climate control to keep guests comfortable in any weather. A dance floor can also be installed inside your tent to create the perfect space for celebration. These options allow you to match your wedding’s theme and ensure a memorable experience for everyone.
FAQ 5: Are there alternatives to tents for outdoor event weather protection?
Yes, while tents are the most comprehensive protection against rain, sun, and wind, you can also use market umbrellas to create shaded areas for guests or cover food and beverage stations. However, umbrellas provide limited coverage compared to tents and should be used as supplementary shade for smaller events or as additional protection for larger tented weddings.